Rental Application Ashman Associates Inc.

Welcome To aSHMAN aSSOCIATES Rental Application

The purpose of this application is to have you, the applicant, supply Ashman Associates with sufficient information to enable us to determine if you are a qualified applicant. As part of this application procedure, we may obtain additional information related to or about you. You will not be considered for rental unless all questions on this form are answered in full.


There is a non-refundable application fee of:  $50.00 for single applicants and $75.00 for married applicants which must be paid via credit card with submission of application and prior to us processing this application. Each adult living on the property must complete an application that will be on the lease.


Policies and Procedures
Ashman Associates services Tenants as Transaction Brokers. As a transaction broker we have the duty to act fairly and honestly with both owner and tenants.


Everyone over the age of 18 who will reside at the Property MUST be listed on the application


The following information is for applicants interested in applying to rent any residence we manage, herein also referred to as “unit”.  Ashman Associates follows these policies and procedures in order to provide fair housing.


If you find a place you are interested in, we ask that you drive by the property prior to calling us to set up an appointment to see the interior. Appointments are scheduled Monday through Friday 9:00 am – 5:00 pm and Saturday 9am – 3pm. Ashman Associates is closed on Sunday.


Each adult living at the address must complete an application and will be on the lease. Furthermore, there can be no more than one non-related resident per 500 square feet of usable living space. We verify employment and income, check credit and do a background check and verify landlord references.


Please allow a minimum of 2 business days to process and go through the approval/finance committee. The approval/finance committee makes the final decision concerning applicant acceptance. Rent Reservation Deposits
are required in full at time of lease signing. Ashman Associates accepts certified funds, money orders or an EFT (electronic funds transfer).


All inquiries and negotiations will need to be addressed by one of the office brokers. The person who shows you the unit may not be a broker, and therefore, may be unable to answer questions or make any negotiations. Please contact the office with any questions.


Ashman Associates, Inc. screens a potential tenant applicant for the following items inclusive but not limited to:


      a.    Past Residence History

      b.    Employment and Income verification

      c.    Credit History reports

      d.    Criminal History reports

      e.    National Sex Offender registry

      f.    National Eviction search


No one negative mark on any of these reports, will automatically disqualify you as the applicant from gaining approval for residency. Our decision is based on many factors resulting in a rating score that is determined by the culmination of all reports indicated above. If you are concerned about the possibility of being declined you may contact the office at Ashman Associates and speak with a representative about your particular situation. In specific circumstances, the details of your application minus any personal identification information may be provided to the Landlord of the property for review and final approval. This may extend our approximate 2 business day turnaround on completing your application and communication of final status. In certain circumstances, Ashman Associates may require additional security deposit and or payment of last months rent to be held in escrow.



Military Affiliated Applicants:
If you are an E4 or below, we will require your rent to be set up via allotment.


Once an applicant is approved, we will contact the applicant and set up an appointment for them to come into the office and sign a lease within three days. The Rent Reservation is required in full at time of lease signing and must be in certified funds. If the property is ready for occupancy, the applicant may pick up the keys upon the completion of your initial walk through.  At the walkthrough we will require payment of the security deposit and any additional deposits required as determined by your application outcome. The rent will be pro-rated from the date the applicant takes possession of the keys or the start date of the lease agreement (whichever is earlier). The pro-rated portion of rent due for the first month of rent will be due the first day of the second month of residency.
Ashman Associates offers and encourages an automatic withdrawal option for all rent monies and other authorized fees.


I understand that I am applying for a home which has a NO SMOKING policy. Tar and nicotine are not considered normal wear and tear. Smoke mitigation is extremely expensive. If approved and I allow smoking to happen inside the house I may be responsible for damage and/or cleaning fees. Certain homes qualify for Section 8 housing. Please check with us for availability. Section 8 Housing does not assist tenants with security deposits. If you are on Section 8, the unit you qualify for must be inspected and approved before Housing will subsidize you. Section 8 determines what you qualify for and how much you will have to pay and how much the housing authority will pay. Section 8 does not determine the rent, Ashman Associates does.


Until we have a signed lease and full reservation deposit, the unit will remain available for showings and other prospective tenants.  In the event, multiple applications are received on the property, all application results will be provided in a competitive review by the Landlord of the property for final approval. This may delay the approximate 2 business day turnaround on completing your application and communication of final status.

Rent is due on the 1st of each month.  Mailed payments received after the grace period deadline will be considered late. Ashman Associates, cannot be held responsible for delivery delays on the part of the US postal service. For your convenience we have a drop box outside of our corporate office as well as online payment options for your use. We recommend scheduling your payments no later than the first of the month in order to avoid service disruptions and potential late fees.  

A late fee of 10% of the outstanding balance incurs at 12:01 a.m. on the 6th day of the month. If rent and late fees are not paid by the 10th of the month, dispossessory proceedings may be filed against you in order to gain possession of the home and obtain past due rents, penalties, and associated legal expenses.


Pet Policy:
If you have received written permission to have pets on the property, your security deposit will be increased by $300. We do not accept puppies or kittens less than 1 year of age unless you are willing to put down an additional deposit. A picture of the pet or a visit to the office with the pet is required for breed verification. We do NOT accept the following breeds, sub breeds or mix of the following dogs: Dobermans, Rottweilers, American Staffordshire Terrier, Bull Terriers, Chows, Pit Bulls, Akitas, Mastiffs, Perro de Presa Canarios, Dingos, or Wolf Hybrids.


We must approve any other pet(s) including, but not limited to, fish, reptiles, amphibians, or birds (of any type). Units which have a NO PET policy mean just that – NO PETS. If you, at any time, have an unauthorized pet on the property, you will be subject to an immediate $100 fine per pet per incident and could be subject to eviction